Nextforms vs Fillout: the same Notion and Airtable core, for a fraction

Let’s be fair first: Fillout is an excellent product. Its free plan is generous (workflows, integrations, payments and scheduling included), the editor is polished, and its Notion and Airtable support is deep.

Nextforms covers the same core: forms that write to Notion, Airtable and Google Sheets, with options pulled live from your own databases. The difference is what that core costs once you need it to look like your business, and what happens to your answers when you edit a live form. Here’s the honest comparison, including the places Fillout is ahead.

Where Nextforms differs

Address autocomplete without a Business plan. At Fillout, address autocomplete is part of the Conversion Kit, a $100 a month add-on that also needs the Business plan. Together that is from $175 a month. On Nextforms the address question is free on every plan: bring your own Google Maps key, or Pro ($25 a month) includes 1,000 lookups with nothing to set up. The question lays itself out for the country picked and stores each part in its own column.

Your domain and no branding, on the first paid plan. Removing Fillout’s branding takes Pro ($40 a month); a custom domain takes Business ($75). On Nextforms both are part of Pro at $25 a month, billed yearly. Put together, the form most teams want (Notion or Airtable, their own domain, no branding, address autocomplete) is from $175 a month at Fillout and $25 here.

Answers that survive every edit. Delete a question from a live Fillout form and its existing answers are removed with it. Nextforms keeps every published version, so editing a live form never costs you data: old responses keep the questions they were given, and someone halfway through filling it in carries their answers over to the new version.

No response caps, and spam protection on every plan. Fillout’s free plan counts 1,000 responses a month and adds CAPTCHA from Starter. Nextforms has no response meter (within fair use) and spam protection on every plan, including free.

Line items that add up. A Fillout table has five column types, and its calculations can’t read a table’s columns, so its rows don’t make a total. A subform is a separate form the respondent opens for each entry. A Nextforms repeating group asks the questions per row right in the form, with text, choices, dates, numbers and more: each row can work out its own line total, the rows add up to an order total, and the payment charges it.

Approvals that decide what happens next. In Nextforms, Notion, Airtable and Google Sheets are steps in the workflow, so a response can wait for its approval before it reaches your database. On Pro, an approval chases the approver with reminders and escalates when nobody answers. “Send back for changes” reopens the respondent’s form, and the corrected answers become a new version of the same response that goes through the approval again.

When Notion changes, we tell you. If someone renames or deletes a property your form writes to, the workflow run says so, instead of quietly writing less than it should.

Where Fillout wins

Fillout is the bigger and more mature product. Today it has more question types (scheduling, for one), pre-fetching a Notion or Airtable record into the form, a richer checkout (product summary, discount codes, free trials) and many more native integrations. If you need those now, Fillout earns the pick.

The short version

If you need scheduling in your form today, choose Fillout. If you want forms that feed Notion and Airtable, on your own domain, without branding, with address autocomplete, and with answers that survive every edit, Nextforms gives you that for $25 a month.